Terms of service

Last updated 15 October 2026

These terms are the agreement between you and us when you use Squinvoice. By creating an account or using the site you agree to them and to our privacy policy. If you don't agree, please don't use the site.

Who we are

Squinvoice is run by Sarah Montier, a sole trader, of Priory Terrace, London, NW6 4DH, United Kingdom ("we", "us"). You can contact us through the contact page.

What Squinvoice does

Squinvoice lets you enter customer and item details and download an invoice as a PDF, with your business details on it if you add them. It is a tool for producing documents. It is not accounting, tax, VAT or legal advice.

Your account

• You must be at least 18 and be using Squinvoice for a business or similar purpose.
• Give accurate details, keep your password safe, and tell us if you think someone else has got into your account. You are responsible for what happens under your account.
• One person, one account. Please don't create extra accounts to get around the free allowance.

Free and paid use

• Free: 3 invoice downloads in any rolling 30 days. Each download you use becomes available again 30 days later.
• Unlimited: a monthly subscription that removes the limit and adds extras such as numbered invoices and colour themes. The price is shown before you pay and on our pricing section, and includes any tax that applies.
• We may change the features of either plan. If we change the price of the subscription we'll tell you in advance, and the new price applies from your next billing date, so you can cancel before it does.

Payment, renewal and cancelling

• Payments are taken by Stripe. The subscription renews automatically every month until you cancel.
• You can cancel at any time from your account (the "Manage subscription" button). You keep unlimited use until the end of the period you've paid for, and you won't be charged again.
• If a payment fails, we'll give you a short grace period of up to 5 days of unlimited use while you update your payment method. If it still isn't paid, unlimited use pauses until it is.
• Payments are not refundable, apart from your legal rights. See our refund and cancellation policy.

Your invoices and content

• What you put in an invoice is yours, and you are responsible for it: that it is accurate, that you're entitled to use your customers' details, and that the invoice meets any legal, tax or VAT rules that apply to you. We don't check invoices.
• You give us permission to process that content only so we can create your PDF.

Acceptable use

Please don't use Squinvoice to create false or misleading invoices, to commit fraud, to break the law, to attack or overload the site, to try to get into other people's accounts, or to get around the limits we put in place.

Closing an account

You can delete your account at any time from your account; this cancels your subscription straight away. We may suspend or close an account that breaks these terms, after telling you why where we reasonably can.

Availability

We work to keep Squinvoice running and accurate, but we can't promise it will always be available or error-free. Please check each invoice before you send it. We may change or remove features, and we may need to pause the site for maintenance.

Our responsibility to you

• Nothing in these terms limits liability that can't legally be limited, including for death or personal injury caused by negligence, for fraud, or your statutory rights as a consumer.
• Otherwise, we aren't responsible for losses that weren't a reasonably foreseeable result of our breach, for lost profits or business, or for problems caused by an invoice you created containing wrong information.
• Our total responsibility to you for anything connected with the service is limited to the amount you paid us in the 12 months before the problem arose.

Changes to these terms

We may update these terms. If a change matters, we'll update the date above and tell you by email. Carrying on using Squinvoice after that means you accept the new terms.

The law

These terms are governed by the law of England and Wales, and the courts of England and Wales will deal with any dispute, unless the law where you live gives you the right to use the courts there.